2019 Legislative District Convention

Apr 27, 2019 12:00 pm - 7:00 pm

1 OFFICIAL CALL 2019 LEGISLATIVE DISTRICT CONVENTION of the 33rd House of Delegates District of the Republican Party of Virginia As Chairman of the 33rd House Legislative District Committee of the Republican Party, and pursuant to the Plan of Organization of the Republican Party of Virginia, and as recommended and directed by the Committee, I, Mark Sell, Chairman, do hereby issue this Call for a Legislative District Convention to be held at Woodgrove High School, 36811 Allder School Road, VA 20148, beginning at 10:00 AM Eastern Time, with registration beginning at 8:30 AM, and ending at 10:00 AM on Saturday, April 27, 2019, for the purpose of nominating a Republican candidate for the office of Delegate for the November 5, 2019 General Election, and for the transaction of such other business as may properly come before the convention. Qualifications for Participation 1. All legal and qualified voters under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party, and who, if requested, express in open meeting either orally or in writing as may be required their intent to support all of its nominees for public office in the ensuing election may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions, or primaries encompassing their respective election districts. 2. A voter who, subsequent to making a statement of intent, publicly supports a candidate in opposition to a Republican nominee shall not be qualified for participation in party actions as defined in Article I of the Plan of Organization of the Republican Party of Virginia for a period of four (4) years. 3. Paragraphs 4 and 5 shall cease having any effect at such time as the Election Laws of the Commonwealth of Virginia shall provide for party registration, at which time only those registered as Republicans may be deemed to be in accord with the principles of the Republican Party, unless otherwise stipulated by the appropriate Official Committee. 4. In addition to the foregoing, to be in accord with the principles of the Republican Party, unless otherwise stipulated by the appropriate Official Committee, a person otherwise qualified hereunder shall not have participated in Virginia in the nomination process of a party other than the Republican Party with in the last five years. 5. A single exception to Paragraph 4 shall be approved for a voter that renounces affiliation with any other party in writing, and who expresses in writing that he/she is in accord with the principles of the Republican Party and intends, at the time of the writing, to support the nominees of the Republican Party in the future. Any voter that utilizes the foregoing exception, and thereafter participates in the nomination process of a party other 2 than the Republican Party, shall not have the benefit of the exception identified in this paragraph thereafter. Within 30 days of receipt, the Official Committee shall provide a copy of this signed renunciation statement to the Republican Party of Virginia, to be maintained for a period of 5 years. 6. In order to be eligible for election as a Delegate or Alternate Delegate to any convention, an individual must be registered to vote no later than the pre-filing deadline established by the Official Committee or, if pre-filing is not a requirement, no later than the date of election as a Delegate. A person who has made application for registration and meets all other requirements of Section A, but whose name does not appear on the local registration books solely because of the books having been closed in connection with a local election, will nevertheless be deemed a legal and qualified voter. Military Provision Declaration. Otherwise Qualified Military Members who seek to be represented at this Convention, and who because of the obligations of their official military orders, are unable to attend their respective Unit mass meeting, canvass or convention called for the purpose of selecting delegates to this Convention, and that in lieu of selecting delegates to represent them from their respective Unit they instead wish to be represented by the Military Delegation, shall send an e-mail declaration to mark.sell@gmail.com not later than 5:00 pm Eastern Time, Saturday, March 23, 2019. Such Declaration email shall include attached; a signed statement of intent to support all Republican Nominees in the General Election, an affirmation of their official military orders precluding their attendance, and their email address for correspondence. The Chairman or his designee shall email respond to each Military Member to confirm the receipt of each email declaration. Candidate Preference Ballot. Subsequent to the receipt of the Declaration, Qualifying Military Members will be sent a Ballot Preference Form to be returned by email. Qualifying Military Members shall be entitled to cast a Candidate Preference Ballot to convey their ordered candidate preferences for each public office (first choice, second choice, third choice, etc.). The Ballot shall be available at the RPV website (and at the Official Committee website if one exists). The Ballot Preference Form shall be returned to Mark Sell at mark.sell@gmail.com not later than 5:00 pm Eastern Time, Saturday, March 30, 2019. The Chairman or his designee shall email respond to each Military Member to confirm the receipt of each emailed returned ballot. Military Delegates. Persons who would otherwise qualify to be a Delegate from their local unit may request to be a Delegate to the Military Delegation instead. Such persons shall submit a pre-file statement to the local unit in accordance with the pre-file requirement in the local Call, or if none, directly to the District Convention Chairman at mark.sell@gmail.com not later than 5:00 pm Eastern Time, Thursday, April 4, 2019. Such Pre-file statement or form shall include a statement of intent to support all Republican Nominees and their preference for candidates for public office, if any, along with any pre-file fees for Delegates specified in the Call. Current or former active duty or reserve military or military family members are highly encouraged to serve as Military 3 Delegates. No one may serve as both a Delegate of the Military Delegation and a Delegate representing their local unit. (Copies of all pre-files shall be provided to all the candidates within seven (7) days of the pre-file deadline.) Over-filing. In the event that more candidates for Delegate to the Military Delegation have pre-filed than are allowed, Delegates shall be selected by the respective candidates for the highest public office in proportion to the first-choice results of the Candidate Preference Ballot. (e.g. If Candidate A for Governor receives 50% of the votes cast for first choice on the Candidate Preference Ballot for Governor, Candidate A shall select 50% Delegates allowed from the pool of pre-filed Delegates). In this case, candidates for the highest office shall select their Delegates at least seven (7) days prior to the Certification deadline of the Call. Military Delegation Voting at Convention. The Military Delegation shall be instructed to vote in proportion to the Candidate Preference Ballot results of all Military Members. Unless the Call or the Convention Rules specify otherwise, Military Delegates shall be free to cast their vote as they wish for votes other than votes for a nomination for public office. Composition of Convention The Convention shall be composed of delegates and alternate delegates of the respective units they represent, and a Military Delegation. Representation shall be based on a percentage of the total number of Republican votes cast in each county and city in the last gubernatorial and presidential election combined. Each unit is allowed one (1) Delegate Vote for each five hundred (500) Republican votes cast or major portion thereof. Each unit shall be entitled to at least one (1) Delegate Vote. The delegates and alternates shall be elected in county and city mass meetings, party canvasses or conventions that shall be called for this purpose in conformity with the Plan of Organization of the Republican Party of Virginia by each unit committee. Unit Republican Party Voting Strength Clarke 9 Frederick 17 Loudoun 47 Military 1 Total 74 Certification of Delegates The delegates present in a given delegation shall designate which alternate delegates shall vote in the place of an absent delegate except where the electing body electing the delegates has determined another method of alternate delegate selection. The said delegates and alternate delegates to the Convention so elected shall be certified in writing 4 with their respective names and addresses including zip codes over the signatures of the permanent chairman and permanent secretary of the unit mass meeting or convention, or of the unit chairman of the unit committee which may have conducted a party canvass to select the delegates and alternate delegates. All certifications must be delivered at least 7 days (April 20th, 2019) prior to the convention. After the filing deadline of the certifications, no change may be made except a certified alternate delegate may be made a delegate. A copy of the published call of the convention, mass meeting or party canvass called for the purpose of selecting delegates and alternate delegates to said convention, must accompany the certification with the date of publication included. Certification should be mailed or delivered as follows: Original - Mark Sell, Legislative District Chairman, 1012 Smartts Lane, Leesburg, Virginia 20176 Second Copy - Matt Leeds, Legislative District Secretary, P.O. Box 771, Berryville, VA 22611 Third Copy - For the unit's records A delegate or alternate delegate is not certified until his name, address and phone number has been provided on the certification. A voluntary, non-refundable registration fee of $15 is requested for each delegate and alternate to the convention. Checks, made payable to the Loudoun County Republican Committee (memo line 33rd House District) for said registration fee must accompany the certification for each delegation sent to the Legislative District Chairman, along with the names of delegates and alternates who have paid said registration fee. Filing Requirements for Candidates Candidates for the Republican nomination for the Virginia 33rd House Seat shall file a written statement by mail or in person, along with the appropriate filing fee, to Mark Sell, Legislative District Committee Chairman, 1012 Smartts Lane, Leesburg, VA 20176, (Ph: 703-307-9172) which must be received not later than 5:00 PM Eastern Time, Sunday, January 27, 2019. Postmarks shall not govern. The statement must have an original wet ink signature and include a Statement of Qualification indicating his/her intent to support all Republican Party of Virginia nominees in the ensuing election. A non-refundable filing fee of $700.00, payable to Loudoun County Republican Committee, must also accompany the signed statement. Only those candidates who have properly filed for the Republican nomination for the 33rd House of Delegates will be considered for nomination at the Convention; nominations from the floor will not be allowed. If only one person files then that prefiled candidate shall be declared the nominee for the 33rd House of Delegates seat, and the convention will be canceled. Convention Temporary Committees Chairmen and members of the Temporary Convention Committees shall be appointed by the 33rd House Legislative District Committee Chairman and shall meet in advance of the 5 Convention on the call of the appointed Temporary Committee Chairmen and/or the 33rd House Legislative District Committee Chairman to perform their duties subject to ratification by the delegates present and voting at the Convention. These committees shall include Nominations, Credentials, Rules, Resolutions and Tellers and any other committees that the 33rd House Legislative District Committee Chairman deems necessary. The 33rd House Legislative District Committee voted unanimously to waive the newspaper publication requirement in the Republican Party of Virginia Plan of Organization. The 33rd House Legislative District Committee Chairman is hereby authorized to publish this Call at all times and in all manners necessary to meet all requirements as identified in the RPV Plan of Organization. Paid for and authorized by the 33rd House Legislative District Committee, 1012 Smartts Lane, Leesburg, VA 20176 - 703-307-9172

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