OFFICIAL CALL FOR THE 2023 LOUDOUN COUNTY REPUBLICAN CONVENTION AND ELECTION DISTRICT PARTY CANVASS
County Convention – Saturday, May 13, 2023
Party Canvasses – Saturday, May 6, 2023
As Chairman of the Loudoun County Republican Committee (Committee or LCRC), and pursuant to the
Plan of Organization of the Republican Party of Virginia, and as recommended and directed by the
Committee, I, H. Scott Pio, Chairman, do hereby issue this Call for a County Convention to be held at
Broad Run High School, 21670 Ashburn Road, Ashburn, VA 20147, or alternate location, beginning at
10:00 AM Eastern Time, with registration beginning at 8:30 AM and ending at 10:00 AM, on Saturday, May 13, 2023, for the purpose of nominating Republican candidates for the following offices for the November 7, 2023 General Election, as follows:
Countywide Offices: Chairman, Board of Supervisors; Clerk of the Circuit Court; Commissioner of the Revenue; Commonwealth’s Attorney; Sheriff; and Treasurer;
Election District Offices: Algonkian, Ashburn, Broad Run, Catoctin, Dulles, Leesburg, Little River, and Sterling;
And for the transaction of such other business as may properly come before the convention.
Any delegate in the registration line or referred to the Credentials Committee by 10:00 AM will be permitted to register. No one shall be permitted to join the line after 10:00 AM.
Qualifications for Participation
- All legal and qualified voters under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party, and who, if requested, express in open meeting either orally or in writing as may be required their intent to support all of its nominees for public office in the ensuing election may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions, or primaries encompassing their respective election districts.
- A voter who, subsequent to making a statement of intent, publicly supports a candidate in opposition to a Republican nominee shall not be qualified for participation in party actions as defined in Article I of the Plan of Organization of the Republican Party of Virginia for a period of four (4) years.
- Paragraphs 4 and 5 shall cease having any effect at such time as the Election Laws of the Commonwealth of Virginia shall provide for party registration, at which time only those registered as Republicans may be deemed to be in accord with the principles of the Republican Party, unless otherwise stipulated by the appropriate Official Committee.
- In addition to the foregoing, to be in accord with the principles of the Republican Party, unless otherwise stipulated by the appropriate Official Committee, a person otherwise qualified hereunder shall not have participated in Virginia in the nomination process of a party other than the Republican Party with in the last five (5) years.
- A single exception to Paragraph 4 shall be approved for a voter that renounces affiliation with any other party in writing, and who expresses in writing that he/she is in accord with the principles of the Republican Party and intends, at the time of the writing, to support the nominees of the Republican Party in the future. Any voter that utilizes the foregoing exception, and thereafter participates in the nomination process of a party other than the Republican Party, shall not have the benefit of the exception identified in this paragraph thereafter. Within 30 days of receipt, the Official Committee shall provide a copy of this signed renunciation statement to the Republican Party of Virginia, to be maintained for a period of five (5) years.
- In order to be eligible for election as a Delegate or Alternate Delegate to any convention, an individual must be registered to vote no later than the prefiling deadline established by the Official Committee or, if prefiling is not a requirement, no later than the date of election as a Delegate. A person who has made application for registration and meets all other requirements of Section A, but whose name does not appear on the local registration books solely because of the books having been closed in connection with a local election, will nevertheless be deemed a legal and qualified voter.
Any Military Member who is otherwise qualified under Article I to participate in Republican Party actions and who complies with the procedures to become a delegate to any Convention as set forth in the Official Call of the Convention, Mass Meeting, or Party Canvass called for the purpose of selecting delegates and alternates to that Convention (other than a national Republican Convention), and who produces valid military identification or other proof of active-duty status shall be certified as a delegate and shall not be required to be elected as a delegate. The number of delegates certified in this manner shall count toward each unit’s maximum allowable number of convention delegates.
Military Members who are certified as delegates pursuant to the previous paragraph that are unable to attend the convention in person due to obligations of their official military orders, shall have their votes cast within their unit delegation according to candidate preference ballots. Candidate preference ballots shall list the Military Member’s rank order preference among candidates (i.e., first choice, second choice, third choice, etc.). Their votes shall be cast for the highest ranked choice candidate who remains eligible to receive a vote in a particular round of voting. Candidate preference ballots shall be made available by the Official Committee calling the convention no less than twenty (20) days prior to the convention and returned to the Chairman of the Official Committee that called the convention not less than three (3) days prior to the convention. Candidates, in contested races, will have their name printed on the ballot in order received.
For a Candidate Preference Ballot, Military Members should contact H. Scott Pio, LCRC Chairman at [email protected].
Filing Requirements for Delegates
Candidates for Delegate to the 2023 Loudoun County Republican Party Convention must file a written statement (Delegate Filing Form) by mail or in person, to Suzanne Volpe, Nominations Committee Chairman, or her designee, 20547 Quarterpath Trace Circle, Sterling, VA 20165 (Ph: 202-368-1937) which must be received not later than 5:00 PM Eastern Time, Sunday, April 16, 2023. Postmarks shall not govern. This statement must be on an original form available from Suzanne Volpe, Nominations Committee Chairman, 20547 Quarterpath Trace Circle, Sterling, VA 20165 or on a printout of the form on the Loudoun County Republican Committee website (www.LoudounGOP.com), which will include a
Statement of Qualification that must be signed by the person indicating his/her intent to support all Republican Party of Virginia nominees in the ensuing election. The form must have an original wet ink signature.
Composition of Convention
The Convention shall be composed of delegates and alternate delegates of the respective election district (Election district) they represent. Each election district (Election district) is entitled to one (1) Delegate Vote per twenty- five (25) Republican votes for Governor and President combined at their last election. Each delegation shall be entitled to at least one (1) Delegate Vote. The Convention will divide into election districts in order to nominate candidates for the Board of Supervisors, and a voter may vote for candidates only in the respective election district in which the voter is registered to vote (except for Chairman of the Board of Supervisors and other offices elected At-Large).
The number of Delegate Votes allocated by the formula above for each election district is as follows: Algonkian, 416; Ashburn, 421; Broad Run, 409; Catoctin, 805; Dulles, 314; Little River, 451;
Leesburg, 421; Sterling, 255; Total 3,492 Delegate Votes. Per the Plan of Organization of the Republican Party of Virginia, Article VIII, Section H, each Election District is entitled to up to five (5) delegates and five (5) alternates for each Delegate Vote. No delegate may have less than 0.20 votes.
Those duly qualified Republican voters (see “Qualifications for Participation”, above) who timely file from each election district shall be deemed elected and constitute that district’s Delegation, except in the event that the number of qualified persons filing to be Delegates for that district exceeds the number of Delegate Votes allocated by the above formula to that district (henceforth, “over-filed”).
In those election districts which are over-filed, Delegates and Alternates shall be elected from among those who have timely filed to be delegates from each such district, at Party Canvasses to be held on Saturday, May 6, 2023, beginning at 11:00 AM and ending at 2:00 PM at Fairfax Christian School, 22870 Pacific Boulevard, Sterling, VA 20166 or alternate location. All voters meeting the Qualifications for Participation as detailed in the Plan of Organization of the Republican Party of Virginia, Article I shall be eligible to participate in the party canvasses. Any registered voter in the registration line by 2:00 PM will be permitted to vote in the Party Canvasses. No one shall be permitted to join the line after 2:00 PM.
Qualified persons who file to be Delegates within over-filed districts and who are not elected to be
Delegates shall be deemed to be Alternates, in order of the votes each receives, up to a number of Alternates equal to the number of allocated Delegates. In the event all duly elected Delegates do not attend the Convention, Alternate Delegates shall be seated as Delegates at the Convention, to fill unclaimed Delegate seats, based on the number of votes they received at the Party Canvasses. All
Delegates to the Convention must reside in, and be registered to vote in, the election district that they seek to represent. In the event several persons receive the same number of votes in a Party Canvass, the elected Delegation, by majority vote at the Convention, shall select the persons to serve as Delegates and as Alternates from the list of individuals who received an equal amount of votes. In the event that fewer applicants file to be Delegates than the maximum of five (5) delegates per delegate vote allowed under Article VIII, Section H2 of the Plan of Organization of the Republican Party of Virginia, all delegate applicants will be deemed elected, and a Party Canvass will NOT be held. In this event, the Committee will attempt to contact all such elected delegates and inform them. Please periodically check our web site at www.LoudounGOP.com for additional information as it becomes available.
Certification of Delegates
The Delegates and Alternate Delegates to the Convention elected at the aforementioned Party Canvasses shall be certified in writing over the signature of the Canvass Supervisor for said Election District Party Canvass. Copies of the certification shall be delivered to the LCRC Chairman and the LCRC Secretary at least 7 days prior to the convention.
Filing Requirements for Candidates
Candidates for the Republican nomination for County-Wide and Election District Offices shall file a written notarized statement (Candidate Filing Form) by mail or in person, along with the appropriate filing fee paid via cashier’s check or certified check, to Suzanne Volpe, Nominations Committee Chairman, or her designee, 20547 Quarterpath Trace Circle, Sterling, VA 20165 (Ph: 202-368-1937) , which must be received not later than 5:00 PM Eastern Time, Sunday, March 19, 2023. Postmarks shall not govern. This statement must be on an original form. The form must have an original wet ink signature. Forms are available from Suzanne Volpe, Nominations Committee Chairman, 20547 Quarterpath Trace Circle, Sterling, VA 20165 or on a printout of the form on the Loudoun County Republican Committee website (www.LoudounGOP.com), which will include a Statement of Qualification that must be signed by the candidate indicating his/her intent to support all Republican Party of Virginia nominees in the ensuing election. The signed form must also be accompanied by a non-refundable filing fee as follows:
district member of the Board of Supervisors, $1,000; Chairman of the Board of Supervisors, $2,000;
Constitutional Officer, $2,500. Make checks payable to the Loudoun County Republican Committee. Candidates, in contested races, will have their name printed on the ballot in order received.
Any candidate, who subsequent to submission of a Candidate Filing Form with appropriate filing fee, desires to withdraw his candidacy, either before or after the candidate filing deadline, must submit, in writing, a notarized statement of withdrawal to the LCRC Chairman at [email protected] Such withdrawal is irrevocable and the candidate’s name will not appear on the convention ballot.
Only those candidates who have properly filed for Republican nomination for public offices will be considered for nomination at the Convention; nominations from the floor will not be allowed. If the number of persons prefiling as a candidate in Convention does not exceed the number of nominations to be made for a particular office, then the pre-filed candidate shall be declared the nominee of the Loudoun
County Republican Committee. (Plan of Organization of the Republican Party of Virginia, Article VIII,
Section A, Subsection 9.) If candidates for nomination for all offices to be decided upon by the
Convention are unopposed, then the Committee shall declare the candidates the nominees of the Loudoun County Republican Committee and the Convention will be cancelled.
There will be no registration fee required to participate as a Delegate or Alternate Delegate in this convention. However, voluntary contributions will be accepted to be used to elect Republican candidates in Loudoun County. Political contributions are not tax-deductible.
Temporary Convention Committees
Chairmen of the Temporary Convention Committees shall be appointed by the LCRC Chairman and shall meet in advance of the Convention on the call of the appointed Committee Chairmen and/or the LCRC Chairman to perform their duties. These Chairmen will appoint members to their respective committees as necessary. The Temporary Convention Committees shall include Nominations, Credentials, Rules, Tellers, and Arrangements. All recommendations of a committee are subject to approval or rejection by the Convention body.
In accordance with Article 8, Section A2 of the Republican Party of Virginia Plan of Organization, the Call shall be published on the Republican Party of Virginia website and the LCRC website on Thursday, March 9, 2023.
Paid for and authorized by the Loudoun County Republican Committee, Post Office Box 547, Leesburg, Virginia 20178 – Email: [email protected]
2023 LCRC CONVENTION CANDIDATE FILING FORM
2023 LCRC CONVENTION DELEGATE FILING FORM